AI & SOFTWARE DEVELOPMENT FOR NONPROFITS AND RESEARCH INSTITUTES
You’re Funded to Deliver the Mission. Your Team Spends Its Time on Paperwork.
We modernize the systems nonprofits and research institutes actually run on, including intake, case records, field data and donor reporting, then put a cited AI layer on top. Live with ILRI, and across 15+ government ministries.
Get Your System Designed Free
Trusted by Nonprofits and Inc. 5000 Companies
ABOUT KODEXO LABS
What Kodexo Labs Builds for Nonprofits and Research Institutes
Kodexo Labs is an AI and custom software development company that builds systems for nonprofits, NGOs and research institutes. The company replaces manual and outdated tools for client intake, case records, field data collection and donor reporting. It then adds AI that answers questions from the organization’s own documents and shows the source for every answer. Kodexo Labs was founded in 2021 and is headquartered in Austin, Texas.
See what we would build for your organization.
- Under 5 Days
From start to live for the International Livestock Research Institute’s (ILRI) expert registration system.
- 85%+
Measured answer accuracy on a production AI system that searches company documents.
- 51+
AI products shipped to production since Kodexo Labs was founded in 2021.
- 94%
Of Kodexo Labs clients continue working with the company after their first project.
of AI-powered nonprofits say AI made their service delivery more efficient (Fast Forward, 2026)
of AI-powered nonprofits say AI’s benefits outweigh its risks (Fast Forward, 2026)
of AI-powered nonprofits plan to scale their AI work (Fast Forward, 2026)
of AI-powered nonprofits now deliver personalized services at scale with AI (Fast Forward, 2026)
OUR SERVICES
AI and Software Development Services for Nonprofits and Research Institutes
Kodexo Labs builds new systems, adds AI to the tools you already use, and gives you expert advice and extra engineers when a grant period needs them. Choose a tab to see each service, or view all our services.
Custom Software Development
Case management systems, beneficiary databases, grant trackers and programme records built around how your team works. They replace scattered spreadsheets, old databases and tools nobody maintains.
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Mobile App Development
Apps for field staff, volunteers and communities. They include offline data collection for areas with poor connectivity, and multilingual apps that deliver your guidance on the phones people already use.
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Intelligent Automation
Intake screening, data entry and funder reporting handled automatically. Figures are pulled from your systems into each funder’s format, so staff review the work instead of repeating it every quarter.
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Cloud and AI Infrastructure
Secure hosting on AWS or Azure, or on your own servers when donor conditions, ethics approval or data residency rules require it. Systems stay online and run reliably through the full grant period.
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Not Sure Which Problem to Start With?
Most organizations start at the data or the systems, not the AI. In 30 minutes, we will look at your setup and tell you which one to fix first.
THE FOUR-STAGE PATH
Wherever You Are Today, You’re on Stage One, Two or Three
Kodexo Labs delivers projects for nonprofits and research institutes in four stages, so each stage builds on clean data and working systems from the one before.
Get the Data in Order
- Spreadsheet and Access migration
- Field data pipelines
- One source of truth
Modernize the Systems
- Case management
- Programme records
- Reporting stack
Add the AI Layer
- Cited answer engines
- Intake and screening agents
- Multilingual advisory
Keep It Running
- Care Plan
- Monitoring
- Support through the grant period
FREE FOR NONPROFITS AND RESEARCH INSTITUTES
Get Your Free AI Readiness Blueprint
Tell us your stack and your biggest bottleneck. Within three business days, you get your Blueprint. Free, no call required.
- An audit of where automation actually fits
- Your top three highest-ROI opportunities
- An ROI model
- A phased build plan
- Delivered within three business days
SOLUTIONS FOR NONPROFITS AND RESEARCH INSTITUTES
AI and Software Solutions for Every Part of Your Organization
See the systems we build for each type of nonprofit and research institute, from a small community organization to an international institute with offices in several countries.
Client Intake and Eligibility Screening:
Collects applications by form or chat, checks for missing details and pre-screens eligibility before staff review.Case Management System:
Keeps each client’s notes, history and next steps in one record every caseworker can update.Beneficiary Database:
Replaces scattered lists with one clean, searchable record of the people your programmes serve.Referral Tracking:
Records referrals to partner organizations and shows whether each client received the service.Appointment and Follow-Up Reminders:
Books sessions, sends reminders and follows up after visits without staff making the calls.
Private AI Records Search:
Answers staff questions from decades of deeds, leases and loan files, with the source file cited.Homebuyer and Tenant Counseling Assistant:
Gives counselors answers drawn from the actual loan and lease terms on file.Compliance and Affordability Tracking:
Tracks income certifications, restrictions and renewal dates for every property.Audit-Ready Document Search:
Traces every figure in an audit or funder report back to its source document.
Field Data Collection Apps:
Offline-first mobile forms for field teams working in areas with poor connectivity.KoBoToolbox and ODK Data Pipelines:
Takes survey data from collection to analysis, with validation and consistent coding built in.Multi-Country Programme Dashboards:
Shows progress, targets and spending across country offices in one live view.Donor Reporting Automation:
Prepares each donor’s report format from your own systems for staff to review.Multilingual Messaging Assistants:
Answers community questions in local languages on SMS and messaging apps.
AI Search Across Publications:
Answers plain-English questions from your reports and papers, with the source page shown.Multilingual Advisory for Extension Workers:
Gives farmers and extension staff guidance in local languages, drawn only from your research.Research Dataset Harmonization:
Combines datasets from different studies and sites into one consistent format.AI-Drafted Progress Updates:
Drafts quarterly updates from emails, chats and meeting notes, with every claim linked to its source.Expert and Partner Directories:
Lets experts register their skills and lets your team search them by topic, country and language.
Study Participant Intake:
Collects participant details and screening answers, with consent recorded at each step.Clinical Document Search:
Finds answers across protocols, study reports and guidelines, with the source cited.Lab and Report Data Extraction:
Reads lab reports and forms and turns results into structured data for review.HIPAA-Compliant Hosting:
Runs systems that handle health data under HIPAA requirements.Research Ethics Records:
Tracks approvals, renewals and conditions for every study.
Institutional Knowledge Search:
Finds theses, papers and project reports across departments in plain English.Grant and Project Tracking:
Tracks proposals, awards, budgets and reporting dates for every research project.Researcher Expertise Directory:
Lets staff and partners find researchers by topic and past projects.FERPA-Aware Student Data Systems:
Handles student records under FERPA requirements.
Grant Application Portal:
Collects applications, checks for missing documents and sends them to reviewers.AI-Assisted Application Review:
Summarizes each application against your criteria, with the source passage shown, for reviewers to decide.Grantee Reporting Collection:
Collects grantee reports in one format and combines the figures across your portfolio.Impact Dashboards:
Shows funding and outcomes across all grants for your board.
Policy Research Search:
Answers questions from your briefs and reports, with the source page cited.Legislation and Policy Tracking:
Monitors bills and policy changes on your topics and summarizes what changed.Briefing Drafts From Your Research:
Drafts briefing notes from your published work for staff to edit.Supporter and Campaign Records:
Keeps supporter contacts, actions and campaign history in one system.
Student and Participant Records:
Tracks enrolment, attendance and progress for every participant.Multilingual Learning Assistants:
Answers learner questions in their own language from your approved materials.Programme Outcome Reporting:
Prepares outcome reports for funders from your attendance and progress data.Volunteer and Mentor Matching:
Matches volunteers and mentors to participants by skills, location and availability.
Legacy System Modernization:
Moves old databases, websites and undocumented tools to modern systems without losing data.Private, On-Premise AI:
Runs AI on a server inside your organization when donor conditions or ethics approval require it.Data Migration and Clean-Up:
Combines duplicate records and inconsistent files into one reliable source.Microsoft 365 AI Integration:
Adds AI to Outlook, Teams and SharePoint so staff use it in the tools they already know.Meeting and Event Capture:
Turns recordings from meetings and events into structured notes and summaries.
NONPROFIT AND RESEARCH CASE STUDIES
AI Systems We Have Built for Nonprofits & Research Institutes
A housing nonprofit could not search thirty years of its own records. A global research institute’s directors wrote quarterly updates from memory. Both now have AI that shows the source for every answer and keeps staff in control.
- RESEARCH INSTITUTE
- MICROSOFT 365
- AI REPORTING
AI Progress Reporting Research
- 95–98%Fields kept without a factual change
- 99%Citations verified
- ~90%Traffic light matches the director
- 20–40Relevant items per objective
- NONPROFIT
- HOUSING
- ON-PREMISES AI
- DOCUMENT SEARCH
Private AI Search Housing
- <30 secAny record, found
- 98%Answers correct, with source cited
- 100%Private, never leaves the organization
What Clients Say About The Team
Fast-growing organisations do not applaud a consulting partner for polished slide presentations; they praise it for showing up when something actually breaks. The notes below come from founders who watched Kodexo Labs work the problem in real time.
Kodexo Labs has met all expectations; the team delivers on time and manages the project seamlessly. They respond promptly to needs and communicate effectively through virtual meetings, Google Chat, and WhatsApp. Overall, they're highly passionate about the project and excel in customer service.
Christopher Brigham
MD President, Brigham and Associates, Inc.
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Awards & Recognition
Independently Ranked Among the Top AI and Software Development Companies
Kodexo Labs has been recognized by Clutch, Upwork and other independent review platforms for delivering production AI and custom software that clients rate highly. The same standards shape every system we build for nonprofits and research institutes, from the first data review to the day it goes live.
- 2024
Top Clutch Artificial Intelligence Company
- 2026
Top Clutch Machine Learning Company San Francisco
Most Reviewed Artificial Intelligence Company, The Manifest
- 2022
Top Artificial Intelligence Companies by TopAppFirms
Top AI Development Company by Selected Firms
- 2024
Top Clutch Chatbot Company Award
- 2024
Clutch Champion Spring
Upwork Top 1% · Top Rated
- 2024
Top Clutch Generative AI Company Award
Verified Service Provider, HeroAgencies
AI Won’t Be Right 100% of the Time. Anyone Who Tells You Otherwise Is Selling You Something.
Kodexo Labs builds AI for nonprofits and research institutes that answer to funders, boards and auditors. In this work, an answer that sounds right but cannot be checked is a risk, not a feature. These four commitments are part of every project we deliver, from the first planning conversation to the support we provide after launch.
[1]
Every Answer Carries Its Source
Document, page, link back. Your team validates instead of trusting blindly. For organizations accountable to funders and auditors, this isn’t a feature. It’s the requirement. In our research reporting workflow, 99% of citations were verified against the source document.
[2]
Accuracy Is Measured, Not Promised
We agree a test set with you and report answer correctness against it using evaluation frameworks, not impressions. You get a number you can put in a report. Our housing nonprofit’s search system answers 98% of questions correctly, with the source cited.
[3]
We Define “a Bug” in Writing Before We Build
A system that fails, errors, ignores a source or breaks a workflow is a defect. A correctly cited answer that’s imperfectly phrased is a tuning item. Agreeing this upfront is why our projects finish, including a housing nonprofit’s system that went from kickoff to daily use in about six weeks.
[4]
Your Data Can Stay on Your Servers
Full on-premise deployment where data residency, donor conditions or ethics approval require it. Our housing nonprofit’s AI runs on a server in its own office, and its records never leave the building.
Compliance
Data Protection and Compliance Standards for Nonprofits and Research Institutes
Yes. Kodexo Labs builds every system for nonprofits and research institutes to the data protection rules that apply to your work, including GDPR for personal data, HIPAA for health research and FERPA for student records. We also build to the conditions your funders and ethics boards set. Sensitive data can stay on your own servers, access is limited to named staff, and every system keeps a record of who viewed or changed what. You get documentation you can show an auditor, a funder or an ethics committee.
SOC2
System and Organization Controls 2
GDPR
General Data Protection Regulation
CCPA
California Consumer Privacy Act
ISO
ISO/IEC 27001 Information Security Management
PCI-DSS
Payment Card Industry Data Security Standard
FERPA
Family Educational Rights and Privacy Act
NIST AI RMF
National Institute of Standards and Technology
HIPAA
Health Insurance Portability and Accountability Act
COPPA
Children's Online Privacy Protection Act
EU AI Act
European Union Artificial Intelligence Act
Certified Partners of the Platforms We Build On
Kodexo Labs is an approved partner of the cloud, AI and records platforms behind its systems, and is independently rated among the top AI development firms.
Who We Work With at Nonprofits and Research Institutes
Kodexo Labs works with the people who run programmes, produce research and answer to funders. Each role below has a different problem, and each project starts with that problem.
Applying for Funding? The Technical Section Is Where Proposals Lose Points.
Funders now ask how you’ll govern the AI, not just whether you’ll use it. Proposals with a real architecture, a data governance plan and a costed phased budget outperform pilot-idea proposals.
We write that section as fixed-fee work: the architecture, the accuracy and risk approach, a phased build plan and the budget. You keep it whether or not the grant lands, and if it does, your build plan is already written.
What’s included
- System architecture
- Accuracy and risk approach
- Data governance plan
- Phased build plan and budget
INTEGRATIONS AND TECH STACK
The Technology Stack We Use for Nonprofits and Research Institutes
Kodexo Labs builds on the tools nonprofits and research institutes already use, so your team keeps working the way it does today. We connect new systems and AI to your existing workplace tools, field data platforms and cloud accounts.
- Microsoft 365
- Microsoft Outlook
- Microsoft Teams
- Microsoft SharePoint
- Microsoft Power BI
- Microsoft Power Automate
- Google Workspace
- KoBoToolbox
- ODK
- Twilio
- Slack
- OpenAI
- Anthropic Claude
- Azure OpenAI
- Google Gemini
- Deepseek
- LangChain
- LangGraph
- CrewAI
- AWS
- Microsoft Azure
- On-Premise Servers
- PostgreSQL
- MongoDB
- Supabase
- Qdrant
- Python
- FastAPI
- React
- React Native
- Next.JS
FAQs