SOFTWARE AND AI BUILT FOR AUTOMOTIVE AND FLEET OPERATIONS
Fewer Breakdowns. Faster Repairs. Every Vehicle Accounted For.
Kodexo Labs builds custom software and AI systems for fleet operators, dealerships and repair shops. We replace spreadsheets and disconnected tools with one system for vehicles, service and customers, then add AI that spots maintenance issues early, gives technicians repair steps in seconds and answers customer inquiries at any hour. For Diesel Laptops, we designed an AI assistant that searches about 160,000 repair records from one plain-English question.
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Trusted by Automotive & Fleet and Inc. 5000 Brands
KODEXO LABS FOR AUTOMOTIVE & FLEET
We Help Automotive & Fleet Teams Spend Less Time on Paperwork
Every day, fleet and automotive teams track vehicles, plan maintenance, manage drivers, follow up on sales leads and prepare operations reports. Kodexo Labs builds custom software and AI systems that handle this work for fleet operators, logistics and transportation companies, dealer groups and automotive businesses. Our systems connect to your telematics and business tools, so vehicles spend less time off the road and your staff spend less time searching for information.
Find out which fleet and operations tasks can be automated first.
- 160K
Repair records our AI assistant for Diesel Laptops is designed to search from one plain-English question.
- 51+
AI products our team has built and put into live use for clients across industries.
- 2 Sec
Target time to create a personal vehicle page for each buyer inquiry from a car listing site.
- 4.9/5
Average client rating on Clutch verified reviews.
of auto dealers now use AI, but only 22% of them report sales growth from it so far
average cost to run a truck per mile in 2025, the highest on record
of fleets have invested in technology to track equipment use, but are not using the data
of fleets using AI-powered video telematics report safer driving and fewer risky driver events
OUR SERVICES
Software Development and AI Services for Automotive & Fleet Companies
Kodexo Labs builds custom fleet and automotive software, adds AI to your telematics and business systems, and provides engineers and advisors when your team needs more capacity. Choose a tab to see each service, or view all our services.
Custom Software Development
Fleet management dashboards, maintenance planning systems, dealer portals and dispatch tools built around how your company operates. They replace spreadsheets and disconnected tools with one system that shows every vehicle, driver, job and cost in one place.
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Mobile App Development
Apps for drivers, dispatchers and customers on iOS and Android. Drivers complete daily vehicle inspections and report defects with photos, dispatchers send jobs and route changes, and customers track deliveries or book vehicle appointments from their phones.
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Intelligent Automation
Service reminders, work orders, driver document checks and weekly fleet reports handled automatically. Data moves between your telematics, maintenance, dealer and accounting systems, so your team reviews the results instead of entering the same data in each system.
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Cloud and AI Infrastructure
Secure hosting on AWS or Azure that handles constant data from thousands of vehicles. Vehicle, driver and customer records stay in an environment your company controls, and your systems stay fast and available as your fleet grows.
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Not Sure Which Service Your Fleet Needs?
Share how your vehicles, drivers and data are managed today. Our engineers will review your setup on a short call and suggest the most useful service to begin with, at no cost.
OUR DELIVERY PROCESS
From First Review to Live System: Our Fleet and Automotive Delivery Steps
Kodexo Labs runs every automotive and fleet project in five stages, from a driver app or maintenance platform to an AI assistant or added engineering capacity. Each stage ends with a defined output, so managers can track progress before the next one begins.
Discovery and Strategy
- Operations audit
- Project priorities
- Scope and budget
Architecture and Design
- Connection blueprint
- Clickable screen designs
- Security plan
Development and Integration
- Sprint demos
- Live data links
- AI model training
Testing and Launch
- Full-volume testing
- Depot-by-depot rollout
- Role-based training
Support and Optimization
- Monitoring and fixes
- AI model updates
- Monthly results reviews
FREE FOR FLEET OPERATORS AND AUTOMOTIVE COMPANIES
See a Free Working AI Prototype Run on Your Own Fleet Data
Share one operational problem with us. We build a free working prototype on a sample of your fleet or dealer data, and the engineers who built it show you the results in a live session.
- An AI tool set up with a sample of your real data
- Secure login for your managers to try it
- A one-hour session with the engineers who built it
- Expected reduction in downtime, hours or costs
- Timeline and price for a full rollout
SOLUTIONS FOR FLEET OPERATORS AND AUTOMOTIVE COMPANIES
Software and AI Solutions Across Your Fleet and Automotive Operations
Browse the systems we develop for each area of a fleet or automotive business, from vehicle tracking and maintenance to dispatch, drivers, dealer sales and parts.
Fleet Command Dashboards:
Display location, status, mileage and running cost for every vehicle on a single screen.Asset and Trailer Tracking:
Follow vehicles, trailers and equipment in real time using GPS and telematics feeds.Driver Records:
Store licenses, assignments, training history and documents for each driver.Fuel and Expense Tracking:
Log fuel, tolls and other costs per vehicle and highlight unusual spending.Automated Fleet Reports:
Produce daily, weekly and monthly fleet summaries without manual compilation.Platform Migration:
Moves your products, customers and orders to a new platform without losing data or search rankings.
Fault Code Monitoring:
Read engine fault codes as they appear and alert managers before problems grow.Condition-Based Service Scheduling:
Plan servicing by mileage, engine hours and component wear rather than fixed dates.Automatic Work Orders:
Turn maintenance alerts into work orders assigned to the right technician.
Plain-English Repair Assistant
Answers in-house technicians’ questions using your own repair procedures.Procedure Lookup by Vehicle:
Finds the correct steps by make, model, year and engine in one search.Symptom-Based Guidance:
Suggests likely causes and checks from reported symptoms and fault codes.Digital Inspections:
Lets technicians complete inspection checklists with photos on a tablet.Shared Repair Knowledge:
Captures fixes from senior technicians so every team member can reuse them.
Route Optimization:
Builds routes around distance, traffic, delivery windows and vehicle capacity.Smart Job Assignment:
Sends each job to the nearest available driver with the right vehicle.Live Arrival Tracking:
Shows staff and customers where each vehicle is and when it will arrive.Delay Alerts:
Notifies dispatchers when a vehicle falls behind schedule or leaves its route.Electronic Proof of Delivery:
Captures signatures, photos and timestamps at every stop.
Hours-of-Service Monitoring:
Tracks driving time from ELD data and warns drivers before limits are reached.Driver Behavior Scoring:
: Lets drivers complete pre-trip checks in an app and report defects instantly.Mobile Vehicle Inspections:
: Lets drivers complete pre-trip checks in an app and report defects instantly.Compliance Document Tracking
Stores registrations, permits and inspection records with renewal reminders.Incident Reporting:
Lets drivers submit accident details with photos, location and time from the roadside.
AI Lead Response:
Replies to buyer inquiries from your website and listing sites at any hour.Personal Vehicle Pages:
Creates a dedicated page for each inquiry with the vehicle’s photos and details.Inventory Syndication: Keeps stock
prices and photos consistent across your website and listing portals.
Online Booking Systems:
Let customers reserve vehicles, choose dates and pay online.Digital Contracts:
Generate rental and lease agreements that customers sign electronically.Vehicle Check-In and Check-Out:
Record condition, mileage and fuel with photos at handover and return.Usage-Based Billing:
Calculate charges from mileage, time and extras automatically.
Photo-Based Part Identification:
Matches a picture of a part to the correct catalog item.Parts Catalog Search:
Finds parts by vehicle, part number or everyday description.Demand Forecasting:
Predicts which parts will be needed based on maintenance history.Automatic Reordering:
Places supplier orders when stock drops below set levels.Supplier Connections:
Links your inventory to supplier catalogs, pricing and delivery status.
Telematics Data Unification:
Combines feeds from different telematics providers into one data source.Vehicle Data Pipelines:
Collect, clean and store vehicle data for reporting and AI models.Real-Time Vehicle Alerts:
Flag faults, unauthorized use and unexpected location changes.
Ask-Your-Data AI Reporting:
Lets managers ask questions about vehicles and costs in plain English.Total Cost of Ownership Analysis:
Calculates the lifetime cost of each vehicle to support replace-or-keep decisions.Utilization Reports:
Identify vehicles that sit idle or are overworked.
Real Case Studies From AI Systems We Have Built Across Industries
Explore projects from automotive, logistics, e-commerce, franchising and document processing. Each one is a system our team designed and built, and several use the same AI methods automotive and fleet companies need for repair data, reporting and inquiries.
- Automotive
- RAG
- Search
Diesel Laptops
Repair questions answered in plain language, not dropdown menus.
A chat search tool that reads a vehicle's details from a typed question and finds the matching repair information.
- 160KDataset rows searched
- <2 secAnswer time (design target)
- 85%Less time spent searching
- Automotive
- RAG
- Chatbot
Cargentur
Cuts staff time on buyer follow-ups with pages that load in under 2 seconds.
An AI chatbot and personalized-webpage system that answers buyer inquiries from car listing sites automatically instead of a person doing it by hand.
- 2sPage load after an inquiry
- 99.9%Uptime in production
- Logistics
- Text-to-SQL
- RAG
- Chatbot
Extensiv
90%+ query accuracy, up from about 75%.
A proof of concept that turns plain questions into database queries and answers knowledge questions for a warehouse software company.
- 90%+Database query accuracy
- 3–5 secAverage answer time, down from 5–8
- 207Database tables queried in plain English
- E-commerce
- Voice Agent
- Shopify
Instant UpSell Agent
Every new order gets a personalized upsell call within minutes.
A voice agent that calls Shopify customers after they order, offers a discount code and sends a checkout link by text message.
- 100%Orders followed up by call
- MinutesFrom order to call
- 30%Fewer follow-up clarifications
- E-commerce
- RAG
Stories Flooring UK
Brought 24/7 conversational coverage to a business that had zero automation before.
The inbound WhatsApp support piece of a larger automation build for a UK flooring retailer, answering customer questions around the clock.
- 24/7Inbound conversational coverage
- 0Manual steps in the prior process
- Franchise
- Chatbot
- Prompt Engineering
IFPG
About 6 hours of weekly manual preparation removed (estimated).
An improved franchise-listing chatbot with cleaner data inputs and tested prompts, built on an OpenAI assistant.
- ~6 hrsWeekly prep time saved (estimated)
- 45%Fewer context-overflow failures (estimated)
- 24/7Patient availability
- HR Tech
- Conversational AI
- Role-Play
Fairness Factor
An AI assistant that helps employees prepare for performance reviews.
A proof of concept that estimates an employee's chance of success, writes preparation documents and runs practice conversations.
- 3 toolsEstimate, documents, role-play
- POCProof of concept stage
- 1stTool to combine goal-setting, prediction, and self-advocacy
- Legal
- Document AI
- RAG
Q Agency
Contract data entry cut by 97%, from up to 30 minutes to under 30 seconds.
An AI tool that reads property sale contract PDFs and fills a 100+ field client intake form for a New South Wales law firm.
- 97%Less processing time per contract
- 25 hrsSaved each month at 50 contracts
- 100+Form fields filled automatically
- 24 hrsResponse on critical issues
- E-commerce
- Image Generation
- Stable Diffusion
Zendrop
37 seconds to edit a product image, compared with about 120 minutes by hand.
A proof of concept that creates product backgrounds and edits clothing in product photos for a dropshipping platform.
- 37 secAverage run time per image
- 8Live catalog products tested
- ~120 minManual edit time per image before
- EdTech
- Conversational AI
- Voice
Teacher AI
Over 500,000 conversations completed, 4.3 stars from 500+ ratings.
A conversational language-tutoring platform for intermediate learners, available as a consumer app and as an embeddable widget for schools.
- 500K+Conversations completed
- 2M+Words activated through practice
- 4.3/5Rating from 500+ reviews
- 20%Less session abandonment
Your project could be the next story here. Tell us what's slowing your team down.
We hold each Kodexo Labs automotive build to these standards well before it ships into a vehicle.
We hold each Kodexo Labs automotive build to these standards well before it ships into a vehicle.
Sovereignty First
Every system we make runs inside your own AWS VPC. Telemetry, diagnostic records, and OEM source never cross a third party line, so security and compliance sign off with no exceptions.
Compliance Evidence
ISO 26262 cases, ASPICE Level 3 work products, and 21434 threat models ship alongside the code under the V-model. Your safety team gets an audit-ready package, not a late retrofit doc.
Protocol Native
AUTOSAR Classic and Adaptive on the ECU, J1939 for heavy duty telematics, and OBD-II for light duty fleets are built in as first class transport, not bolted on through brittle adapter.
What Clients Say About The Team
Fast-growing organisations do not applaud a consulting partner for polished slide presentations; they praise it for showing up when something actually breaks. The notes below come from founders who watched Kodexo Labs work the problem in real time.
Kodexo Labs has met all expectations; the team delivers on time and manages the project seamlessly. They respond promptly to needs and communicate effectively through virtual meetings, Google Chat, and WhatsApp. Overall, they're highly passionate about the project and excel in customer service.
Christopher Brigham
MD President, Brigham and Associates, Inc.
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Awards & Recognition
Recognized by Independent Review Platforms for AI and Software Delivery
Kodexo Labs holds a 4.9/5 client rating on Clutch and has been named a Clutch Elite AI Firm. These ratings come from verified client reviews of completed projects. Fleet operators and automotive companies work with the same engineers and delivery process behind them.
Most Reviewed Artificial Intelligence Company, The Manifest
- 2026
Top Clutch Machine Learning Company San Francisco
- 2022
Top Artificial Intelligence Companies by TopAppFirms
Top AI Development Company by Selected Firms
- 2024
Top Clutch Artificial Intelligence Company
- 2024
Top Clutch Chatbot Company Award
- 2024
Clutch Champion Spring
Upwork Top 1% · Top Rated
- 2024
Top Clutch Generative AI Company Award
Verified Service Provider, HeroAgencies
Built for OEM engineering teams, fleet operators, and aftermarket platforms
The same delivery model serves three distinct automotive buyer profiles, each with different compliance obligations and different definitions of success.
OEM Engineering Teams.
AUTOSAR Classic and Adaptive integration delivered against ASIL B to D safety cases, with ASPICE Level 3 process evidence produced sprint by sprint. Kodexo Labs supports Tier 1 supplier qualification artefacts, V-model traceability matrices, and the homologation documentation OEM safety boards require before a feature reaches a production vehicle program.
Commercial Fleet Operators.
Predictive maintenance models trained on J1939 and OBD-II telematics streams, route optimisation that accounts for live load and driver-hours rules, and downtime reduction dashboards that connect to existing TMS platforms. The objective is fewer roadside events, longer mean-time-between-failures, and measurable fuel and asset utilisation gains.
Aftermarket Parts Platforms.
RAG-powered semantic search over parts catalogs, service bulletins, and diagnostic codes, with FAISS indexing tuned for technician query patterns. For Diesel Laptops, the architecture indexed 160,000 records inside an AWS VPC and produced an 85% improvement in lookup speed for the technician workforce.
Compliance
How We Protect Fleet and Vehicle Data
Every system we build keeps driver, vehicle and customer records secure, limits access to approved staff and logs each change for audits.
ISO
ISO/IEC 27001 Information Security Management
SOC2
System and Organization Controls 2
FERPA
Family Educational Rights and Privacy Act
CCPA
California Consumer Privacy Act
PCI-DSS
Payment Card Industry Data Security Standard
HIPAA
Health Insurance Portability and Accountability Act
NIST AI RMF
National Institute of Standards and Technology
GDPR
General Data Protection Regulation
COPPA
Children's Online Privacy Protection Act
EU AI Act
European Union Artificial Intelligence Act
Capabilities Built to Fit the Full Automotive Tech Stack
What this build genuinely looks like beneath the marketing. The four clusters below describe the architectures, pipelines, and regulatory artifacts each produces, written for the CTO who needs assurance the automotive system holds together at component level.
[1]
Retrieval and Diagnostic AI
Parts catalogs, service bulletins, and diagnostic records retrieved semantically in under a second with no keyword noise. A FAISS-backed RAG layer attaches citations so technicians verify the source. LangGraph agents coordinate diagnostics, routing, supplier triage, and warranty workflows, and every agent step is logged for compliance review. Diesel Laptops is the reference implementation.
[2]
Compliance and Security
The pipeline produces ISO 26262 V-model artefacts, ASPICE Level 3 work products, and ISO/SAE 21434 threat models as code ships, ready for the customer safety board. Encryption is AES-256 at rest and TLS 1.3 in transit. Network controls, identity policy, and audit logging are designed against the 21434 threat model and reviewed by the customer security team.
[3]
Data and Vehicle Integration
Integration targets: AUTOSAR Classic and Adaptive on the ECU side, J1939 for heavy-duty telematics, and OBD-II for light-duty fleet ingestion, all treated as first-class transports. Telematics streams ingest directly into AWS VPC pipelines. Predictive maintenance models score failure probability from J1939 sensor streams, ranking component wear by remaining useful life rather than a static schedule.
[4]
Perception and Applied ML
Perception pipelines built with PyTorch and validated against ISO 21448 SOTIF scenarios, carrying ASIL B to D safety cases through to homologation evidence. GPT-4o-powered in-vehicle assistants stay grounded in technical service libraries and operator manuals, citing the source bulletin on every answer so drivers and technicians can trust the output in the field.
Certified Partners of the Platforms We Build On
Kodexo Labs is an approved partner of the cloud, AI and records platforms behind its systems, and is independently rated among the top AI development firms.
Why Automotive and Fleet Companies Choose Kodexo Labs for AI Development
We start each project from AI methods we have already built for automotive and operations work, including repair procedure search, vehicle inquiry handling and plain-English data reporting. Your project builds on tested approaches instead of starting from zero.
INTEGRATIONS AND TECH STACK
The Tools and Platforms Behind Our Fleet and Automotive Systems
Our engineers work with the vehicle tracking, dealer and business software your company already depends on, so daily operations continue without disruption. New features and AI are added on top of these systems instead of replacing them.
- Microsoft 365
- Microsoft Outlook
- Microsoft Teams
- Microsoft SharePoint
- Microsoft Power BI
- Microsoft Power Automate
- Google Workspace
- KoBoToolbox
- ODK
- Twilio
- Slack
- OpenAI
- Anthropic Claude
- Azure OpenAI
- Google Gemini
- Deepseek
- LangChain
- LangGraph
- CrewAI
- AWS
- Microsoft Azure
- On-Premise Servers
- PostgreSQL
- MongoDB
- Supabase
- Qdrant
- Python
- FastAPI
- React
- React Native
- Next.JS
Meet the Leadership Behind Every Fleet and Automotive Project
The founders and AI lead who plan your project stay involved through delivery. They join the first discovery session, review the architecture and attend sprint demonstrations, so decisions about your vehicles and data are made by senior people.
Hammad Siraj
Co-founder & CEOStarted as a MERN instructor and worked his way up to lead software engineer before co-founding Kodexo Labs, while finishing his computer science degree at Karachi University. Proved the model on Upwork, delivering beyond scope until it earned a Top 1% badge.
- Top 1% on Upwork
- Full-stack engineering
Muhammad Hanzala
Co-founder & COOWas building web and mobile applications independently while teaching development before co-founding Kodexo Labs alongside Hammad, also while finishing his CS degree at Karachi University.
- Web & mobile apps
- Development educator
Syed Umaid Ahmed
Head of AIA PhD scholar in Computer Vision and Artificial Intelligence at FAST-NUCES, researching under Dr. Muhammad Atif Tahir since 2022. A Microsoft Certified BI Analyst with 17 published research papers, including a Q1-ranked survey in Elsevier’s Expert Systems with Applications.
- PhD scholar
- 17 research papers
- Microsoft Certified
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