Built for
Healthcare & Medtech · Portfolio · Type A · UI Product
95% Less Manual Work, Per Therapy Session
Every session meant 2-3 hours of transcribing, summarizing, and emailing notes by hand. The platform automates it and keeps every file hosted in Europe.
2-3 HRS → AUTOMATED • 95% LESS MANUAL WORK • GERMAN · ENGLISH · SPANISH • EU DATA RESIDENCY (FRANCE)
The problem
An Hour Or Two Of Admin Work Follows Every Session
Current challenges. Each session leaves 1-2 hours of transcribing, summarizing, and filing before the next client can be booked. Manual transcription occasionally misidentifies speakers and names, and reliance on Google Drive raises data protection concerns under German GDPR rules.
The platform's version. Automated transcription and AI summaries remove the manual work, session materials reach clients through a secure portal, and every file stays hosted on European infrastructure built for GDPR compliance.
The Therapist Reviews A Finished Session Record Instead Of Building One
An AI platform for a therapy practice. It transcribes and summarizes every session, builds a client-ready podcast, and delivers all three through a secure portal, in German, English, or Spanish.
In one screen
Transcript And Summary, Reviewed Side By Side
Every session opens in one dashboard: full transcript with speaker labels and timestamps on one side, the AI-generated summary on the other. Therapists edit either one before it reaches the client.
Transcription & Summarization
Reads the session, writes the summary.
A speech engine transcribes each session with speaker labels, then a language model pulls out the key insights, action items, and homework, formatted for both therapist and client to read.
Client Portal & Podcast
Every client gets their own secure space.
Clients log in with an email code to read their transcript and summary, download both as PDF, and play a 5-10 minute audio recap built from the session.
Solutions We Provided
Reviews before anything ships.
One-click approval with side-by-side transcript and summary, plus bulk processing for busy weeks.
Tracks every session at a glance.
A live dashboard shows what's processing, what's pending review, and how many clients are active this month.
Keeps every client isolated.
Encrypted communication and secure file transfer, with no cross-access between client records.
Works in three languages.
German, English, and Spanish, with summaries formatted to fit each language's conventions.
Ready for more than one therapist.
Built to support a multi-therapist franchise model from day one, not bolted on later.
Delivers documents that look the part.
Every transcript and summary downloads as a branded PDF with the practice logo, therapist signature, and session date.
Drowning in session admin at your practice?
30 minutes. Bring a sample recording. Walk out knowing how much admin time you can hand back to your therapists.
Our process
Four Stages Across An Eight-Week Build
Conceptualization
Design
Development
Deployment
Built on an eight-week timeline: infrastructure, AI integration, therapist review, then client portal and deployment.
What's inside
A Platform That Understands Therapy Sessions, Not Just Audio
Every session, even a full 2.5-hour one, becomes a transcript with each speaker correctly identified in under 30 seconds of processing. From there, a language model pulls out the insights, action items, and breakthrough moments a therapist would otherwise write up by hand, in German, English, or Spanish.
The summary becomes a 5 to 10 minute audio recap clients can listen back to, and every file, transcript, and recording stays on infrastructure hosted in France, built to GDPR requirements from the ground up.
Figure 1. Audio uploads to Scaleway in France, where Deepgram transcribes and identifies speakers, Claude AI generates the summary, and ElevenLabs creates the audio recap before therapist review and client-portal publication.
Results
From Hours Of Admin To A Platform Built For Minutes
Before
Manual processing.
Therapists transcribe, summarize, and file each session by hand, then email materials to clients.
AFTER
Automated workflow.
A speech engine transcribes with speaker labels, an AI model writes the summary, delivered through a secure client portal.
Processing speed
Per session transcription
Transcription accuracy
3-language coverage
Manual work
Automated transcription and summary
Data residency
Hosted entirely in France
Languages
German, English, Spanish support
Compliance
Full European data protection
Recognised By The Platforms That Vet AI Companies
Kodexo Labs is reviewed where technical buyers do their diligence: Clutch and Upwork. Every badge below links to the live profile.
Ready To Hand The Admin Back To Your Therapists?
30-minute call. We'll walk through a sample session, your language and compliance needs, and what a fixed-scope build looks like for your practice.
Frequently asked
The transcription engine targets 95%+ accuracy across German, English, and Spanish, tuned specifically for multi-speaker therapy sessions. Every transcript still goes through therapist review before it reaches the client.